Privacy Policy for Job Application Form and Process

Here at EVENTNOOK PTE LTD (“EVENTNOOK PTE LTD”, “we”, “us”, or “our”), we are committed to protecting your privacy and ensuring that your personal data is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, and store your personal data when you apply for a job with us, in accordance with the Personal Data Protection Act (PDPA) of Singapore.

Data Collection and Use

To process your job application, we need to collect certain personal data from you. This data helps us evaluate your suitability for the position you are applying for. The types of data we collect and the purposes for which we hold it are outlined below:

Recruitment Data

• Type of Data:
  • Previous employers and job positions
  • Skills and qualifications, including academic results
  • Last drawn salary
  • Criminal record (if applicable)
• Purpose: This information allows us to assess your suitability for employment.
• Retention Period: Data obtained during recruitment will be kept until your application has been processed, regardless of the outcome. We may retain your data for a longer period to consider you for future employment opportunities. If an offer of employment is made, a more comprehensive data processing form will be issued, outlining further details on how your data will be handled.

Ethnic Monitoring Data

• Type of Data:
  • Data relating to racial origin, religion, gender, and other protected characteristics under the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP)
• Purpose: This data helps us understand the ethnic makeup of our workforce and job applicants, informing our recruitment process to ensure diversity.
• Retention Period: This data will be kept for the duration of the application process and anonymized for storage. It will be kept for 4 years after the application round is completed.

How We Treat Your Information

We treat your personal data with the utmost care, ensuring it is kept private and confidential. We have implemented appropriate technical and organizational measures to protect your data against unauthorized access, disclosure, alteration, or destruction.

Data Sharing

Your data may be shared with the hiring team, Human Resources (HR), and third-party companies who may be conducting background checks. This sharing is necessary to ensure a comprehensive evaluation of your suitability for the role and to facilitate the recruitment process.

Data Accuracy and Updates

Ensure that the data you provide is accurate and up-to-date. You can request to correct any inaccuracies in your data at any time.

Rights of the Applicant

• Access to Information: You have the right to request access to the personal data we hold about you.
• Data Correction: You have the right to request corrections to your personal data if it is inaccurate or outdated.
• Withdrawal of Consent: You can withdraw your consent for us to process your personal data at any time. However, this may affect our ability to process your application.

Data Transfer

We do not plan to transfer your data outside Singapore. If such a transfer is necessary, we will obtain your consent in a clear and evident format before doing so.

Data Protection Officer (DPO)

For any inquiries or concerns regarding your personal data, you can contact our Data Protection Officer (DPO). Please visit our privacy statement on our website: https://overview.eventnook.com/p/privacy.

Your Consent

By submitting your application, you agree to the collection, use, and processing of your personal data as outlined in this Privacy Policy. Your consent is necessary for us to process your application effectively.

Agreement to Use My Data

I hereby freely give my prospective employer consent to use and process my personal data relating to my job application.